Record#

Page ID: 2934 · Title: Vale of Glamorgan Council — Email Correspondence Catalogue · Evidence status: Corrected 18 Oct 2026; evidence labels on the edited lines · Version: 1.0.1 · Editing Protocol

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This catalogue is in three parts: Part 1 — FOI/EIR requests, reviews and records · Part 2 — complaints, Monitoring Officer, preservation notices, Registration Service and Leader · Part 3 — ward councillors and Scrutiny.

Evidence type: Email correspondence (primary record). Institution: Vale of Glamorgan Council. Forensic assessment: Vale of Glamorgan Council — Forensic Institutional Review. Register: FOI & Public-Authority Reply Register.

This page catalogues, word for word, every email exchanged between the Williams/Buckler family and this institution about Great House Farm (Tŷ Mawr), Llandough, grouped by request thread and in date order. Each entry shows the email first, labelled by type. Repeated quoted history and email logos are trimmed so each email appears once; nothing is redacted and nothing else is altered, including spelling.

Thread index#

  1. Information request 00209998 — BP Properties Ltd v Buckler (1987)

  2. Planning — BP v Buckler 1987 and the 1982 land registration (record of unresolved title)

  3. FOI request — Ty Mawr (Great House), Llandough, 1938–1987 (joint with HM Land Registry)

  4. EIR 00210772 — Great House Farm, Williams/Buckler family (request, clarification and response)

  5. FOI/EIR — Planning permission Church View Close (June 2026 request)

  6. Planning team — search for Great House Farm planning applications (Helen Huggins)

  7. EIR 00210772 — internal review and formal chases

  8. FOI/EIR 00211027 — acquisition of land for Llandough Primary School

  9. WhatDoTheyKnow request “2020 01590 HYB” to Vale of Glamorgan Council (pointer)

  10. FOI/EIR 00211463 — planning appendices C, D, E and Policy H.2 (89/01396/OUT)

  11. FOI/EIR 00211483 — 89/01396/OUT and 92/00671/RES consultation, conditions and reserved matters

  12. FOI/EIR 00211484 — commemorative tree, Church View Close / Great House Farm

  13. FOI/EIR 00211557 — s.52/land charges, planning register, condition 16–18 chain, 92/00671/RES; missing appendices C, D and E

Thread 1 — Information request 00209998 — BP Properties Ltd v Buckler (1987)#

Editorial warning — 1938 “Cowbridge and Llandough Great House Farm” name trap#

[PRESS REPORT; source references reported in the research file] Do not identify the 1938 auction of the 185-acre “Cowbridge and Llandough Great House Farm”, reported in the Western Mail on 12 and 16 November 1938, as the Llandough-juxta-Penarth Tŷ Mawr property. The supplied research identifies it as a different farm, sold to L. D. Thomas. Until the sale particulars and plan are inspected, this is a strong identity warning, not a substitute for the primary plan.

[CATALOGUE ENTRY ONLY] Glamorgan Archives DSA/12/5400, described as a transfer of tenancy from “J. Williams”, concerns a different J. Williams and must not be used as a record of the Great House Farm family absent evidence matching the person, farm and parcel.

The correspondence catalogue below preserves the original requests/messages as historical records. A reference appearing in an old request is not confirmation that the transaction belongs to this case.

Privacy note (14 October 2026): the introduction above says nothing is redacted. That statement is superseded. To protect the family, the family’s own email address, private telephone numbers, home address and any personalised links have been withheld wherever they appeared. Each is marked in place as “[… withheld]”. No other word has been changed.

23 December 2025, 15:19 UTC · Email — reply from Vale of Glamorgan Council · Information Request – BP Properties Ltd v Buckler (1987) – Request Reference 00209998

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 23 December 2025, 15:19 UTC
Subject: Information Request – BP Properties Ltd v Buckler (1987) – Request Reference 00209998

Dear Sion Buckler

We are writing to introduce ourselves as the Council’s Information Governance Team, who handle requests for information. Your request regarding the above matter has been referred to us by the Council’s Legal Services Department.

We note that your request relates to a historic matter from 1987. As such, it may take some time for us to check records and consider any information that may be held. Please be aware that, due to the time that has passed, the Council may no longer hold information relating to this matter. If this is the case, we will do our best to offer advice that may assist you in continuing your enquiries.

We will write to you again as soon as possible. In the meantime, if you have any further questions or need clarification, please don’t hesitate to get in touch.
Kind regards
Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Twitter / Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

23 December 2025, 22:31 UTC · Email — sent by the family · Re: Information Request – BP Properties Ltd v Buckler (1987) – Request Reference 00209998

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 23 December 2025, 22:31 UTC
Subject: Re: Information Request – BP Properties Ltd v Buckler (1987) – Request Reference 00209998

Hi,

Thanks.

Regards,

Sion

Thread 2 — Planning — BP v Buckler 1987 and the 1982 land registration (record of unresolved title)#

31 January 2026, 05:43 UTC · Email — sent by the family · BP v Buckler 1987 and the 1982 land registration of Great House Farm, Llandough (now Church View Close)

From: Sion Buckler
To: planning@valeofglamorgan.gov.uk (cc pcu@levellingup.gov.uk, enquiries@homesengland.gov.uk, enquiries@planninginspectorate.gov.uk, defra.helpline@defra.gov.uk, PEDW.Casework@gov.wales; bcc c1v@valeofglamorgan.gov.uk)
Date: 31 January 2026, 05:43 UTC
Subject: BP v Buckler 1987 and the 1982 land registration of Great House Farm, Llandough (now Church View Close)

Sirs/Ma’am,

I’m writing in relation to land formerly known as *Great House Farm,
Llandough (Vale of Glamorgan)*, subsequently developed for residential use
and historically connected with the proceedings culminating in *BP v
Buckler (Court of Appeal, 1987)*.
I appreciate that the Local Planning Authority is not responsible for
determining land ownership, nor am I asking it to do so. My purpose is to
place on record a *chronological summary of unresolved land-governance
issues* which may be material to the integrity of the planning history
relied upon for that site.

In brief and as reflected in public records:

– In *July 1974*, proceedings involving my grandmother and BP both
asserting ownership, were adjourned and did not result in a judicial final
determination.
– On *31 October 1974*, a further listed hearing did not proceed
substantively, following correspondence sent that morning by BP entities.
No judgment on title was issued. My nan requested the audience with the
judge the day before, with her lawyer. But that got leaked, the press
descended on our farm (not that I can find evidence of news articles from
said press), and the following morning the two letters from BP arrived to
our solicitor, effectively squashing the court hearing and audience with
the judge my nan had sought, to make her case of ownership. Her reply to
both BP letters (one from BP Pension Trust Ltd and one from BP Properties
Ltd), that morning of the 31st of October, was also ‘I own the land’.
– Throughout this period, my grandmother was *excluded from dealings*
concerning land we asserted we owned, while the opposing party
continued to *assert
ownership*, notwithstanding the absence of a concluded judicial finding.
– In or around *1982*, the land was registered in BP’s name, despite the
earlier proceedings never having resolved the competing claims nor having
resulted in findings adverse to my grandmother.
– My grandmother then died in *1983*, after the registration had taken
place, without compensation and without any final adjudication of her claim.
– In the *1987 appeal*, the Court referred to correspondence as having
been replied to (albeit not to the correct corporate entity – which is
ultimately why we lost BP vs Buckler 1987), yet in my fathers appeal that
followed, whereby he argued that surely BP Pension Trust should have been
the claimant not BP Properties, the same judge from the case dismissed the
appeal citing that both companies were effectively the same. This is all
evidence on the face of the public record of these proceedings.
– By that stage, and in the absence of a documentary title which had
effectively been overtaken by registration, my family was driven to advance
arguments in adverse possession as a *fallback position*, which itself
should have assured our continued occupancy.
The cumulative effect was that my family was *displaced*, the land was
developed, and no compensation was ever paid, despite ownership never
having been conclusively decided in court. Whether intentionally or not,
the process operated in a manner where asserted ownership became treated as
settled fact.
I am not alleging misconduct, nor am I seeking retrospective remedies from
the Authority. I am simply asking whether, given the above sequence, it
would be appropriate for the Authority to:
– note that historic planning decisions were taken on the basis of *assumed
title*, and
– record that the underlying ownership dispute was *never finally
adjudicated*, for the sake of transparency and future governance
integrity.
This correspondence is intended to be factual, measured, and
non-adversarial. I am happy to supply references to the relevant hearings,
registrations, or judgments if that assists your records. But what I’m
highlighting here is all on public record and in the public eye.

Yours faithfully,

Sion Buckler

Note: No reply from the Council appears in this thread.

Thread 3 — FOI request — Ty Mawr (Great House), Llandough, 1938–1987 (joint with HM Land Registry)#

16 February 2026, 01:03 UTC · Email — sent by the family · Subject: Freedom of Information Request – Ty Mawr (Great House), Llandough, near Penarth (1938-1987)

From: Sion Buckler
To: foi@landregistry.gov.uk; foiunit@valeofglamorgan.gov.uk
Date: 16 February 2026, 01:03 UTC
Subject: Subject: Freedom of Information Request – Ty Mawr (Great House), Llandough, near Penarth (1938-1987)

Sir/Madam,

I understand you may already be busy, so please don’t feel overwhelmed by
this FOI request—I’m conducting my own diligence and happy for you to take
the full statutory 20 working days to respond.
Under the Freedom of Information Act 2000, I request copies of all records,
correspondence, memoranda, internal notes, minutes, file notes, land
registration applications, objections, or communications held by HM Land
Registry from 1 January 1938 to 31 December 1987 relating to:Ty Mawr (Great
House), Llandough, near Penarth, South Glamorgan (also known as Great House
Farm).
Land registration applications, title transfers, or dealings involving
Mountjoy Ltd, Western Ground Rents Ltd, BP Pension Trust Ltd, and/or BP
Properties Ltd (including the 1938 auction/reversion conveyance and 1969
sale).
Interactions, notices, proceedings, tenancy offers, licences (e.g., 1974
unilateral lifetime licence letters), or disputes involving Mrs Mary
Williams (also referred to as Mrs Buckler), Mr Frederick Buckler, or
Williams/Buckler family occupiers—particularly the 1962 Cardiff County
Court possession proceedings (Dec 11 order by Judge Temple Morris QC).
Any possession proceedings, adverse possession claims, or title objections
connected to the property (e.g., 1955 High Court, 1962 Cardiff County
Court, 1974 actions).
Please include archived, off-site, or scanned records where applicable.If
exemptions apply (e.g., Section 40 personal data), specify which and why.
If costs exceed the appropriate limit, advise how to refine (e.g.,
prioritize 1955-1987 or 1962/1974 events).

I look forward to your response within 20 working days.

Yours faithfully,

Sion Buckler Esq. Sgt (Ret’d)

Note: Addressed jointly to HM Land Registry and the Council’s FOI Unit. No Council reply in this thread.

Thread 4 — EIR 00210772 — Great House Farm, Williams/Buckler family (request, clarification and response)#

20 May 2026, 21:10 UTC · Email — sent by the family · Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

From: Sion Buckler
To: [family email address withheld] (bcc nmr.wales@rcahmw.gov.uk, her@heneb.org.uk, FOIUnit@valeofglamorgan.gov.uk, heritage@heneb.org.uk)
Date: 20 May 2026, 21:10 UTC
Subject: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

Sir / Madam,

To all those whom it concerns, BCC’d into this email.

I write to request disclosure under the Freedom of Information Act 2000
and, where applicable, the Environmental Information Regulations 2004.
This request concerns Great House Farm / Ty Mawr (Great House), Llandough,
associated estate lands, historic occupation and related heritage records.
My family is Buckler and before that Williams, and we occupied Great House
Farm from 1667 until our forceful dispossession of it in 1988. Without our
ownership ever having been estiguished and without BP ever having a ruling
of ownership, only possession.
It’s alledged our fee simple absolute and manorial title was stolen. And
when BP registered our lands in their names in 1982, with our stolen title,
my nan who challenged this all her life, during the 2 week land registry
window to challenge BP’s registration, which they achieved via purgergy and
document/ identity fraud, she conveniently died. As my father did after his
appeal of the 1987 mistake ruling was mistakely dismissed and his ECHR
request blocked and home abruptly demolished, which he was prevented from
stopping having been hospitalised and arrested without charges by armed
force officers and possible SAS.

https://www.youtube.com/embed/0eXOoj7eUCo?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en&autohide=2&wmode=transparent

I understand records may exist within the National Monuments Record of
Wales, Historic Environment Record archives, archaeological consultations
and planning files, including references already identified as:
• Great House Farm HER site entry – GGAT03586s
• Land at Great House Farm HER event entry – GGATE003872
• The 1990 archaeological assessment commissioned by BP Properties Ltd.

Please provide copies of, or access to:

1. All records concerning Great House Farm / Ty Mawr / Great House
Estate, Llandough including:
• surveys
• reports
• site notes
• photographs
• maps
• aerial imagery
• GIS layers
• archive material
• annotations
• title references
• occupancy references
• landscape records
• archaeological observations.

  1. All internal and external correspondence involving:

• RCAHMW / NMRW
• Cadw
• GGAT / Heneb
• Vale of Glamorgan Council
• BP Properties Ltd
• developers
• planning authorities
• landowners, estate representatives or consultants.

  1. Any documents discussing:

• estate ownership
• occupation history
• family occupation or association
• agricultural use
• commemorative tree planting or memorial planting
• estate boundaries
• title history
• acquisition history
• disputes concerning ownership, heritage status or land use
• estate restructuring, extinguishment, compulsory acquisition or title
alteration.
4. Copies of all material linked to GGAT03586s and GGATE003872, including
the archaeological assessment and associated correspondence.
5. Any records identifying historic occupants, proprietors, tenants or
family associations, including references to the Williams family where
present within archives.
6. Metadata identifying file creators, accession history, provenance, dates
and retention schedules.
7. File indexes, archive references or schedules identifying further
related material not already listed.

Please provide information electronically where possible.

If any material is withheld, please identify the exemption relied upon and
provide the public interest assessment.

Regards,

Sion Buckler

[home address withheld], Dinas Powys

Note: The original request, sent to several bodies by bcc including the Council’s FOI Unit. The Council logged it as 00210772 (received 20/05/2026).

Acknowledgement received 27 May 2026, FOI/EIR ref 00210772, received 20 May 2026; 20 working days — full text (Vale of Glamorgan Council)

From: Information Governance Officer, Vale of Glamorgan Council (foiunit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 27 May 2026, 12:07 UTC
Subject: FOI/EIR request – Case Ref/ 00210772

Dear Sion Buckler

FREEDOM OF INFORMATION ACT 2000/ENVIRONMENTAL INFORMATION REGULATIONS 2004 – INFORMATION REQUEST

Thank you for your request for information about: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

Your request was received on 20/05/2026 and is being considered under the terms of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Your query has been given the reference 00210772.

In some circumstances a fee may be payable and if that is the case we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

You should receive the information requested within 20 working days unless the Council does not hold the information or there is a reason for it to be withheld. We will write to you in any event.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then if you have not already done so please let us know.

If you have any queries or concerns then please do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Further information about your rights is also available from the Information
Commissioner at:

Information Commissioner’s Office – Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400

wales@ico.org.uk

Yours sincerely,

Information Governance Officer/ Swyddog Llywodraethu Gwybodaeth

Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk

Consider the environment. Please don’t print this e-mail unless you really need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk

Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk

Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

28 May 2026, 11:04 UTC · Email — reply from Vale of Glamorgan Council · Clarification required – FOI/EIR request – Case Ref/ 00210772

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 28 May 2026, 11:04 UTC
Subject: Clarification required – FOI/EIR request – Case Ref/ 00210772

Dear Sion Buckler

We write further in relation to your request for information, referenced above.

The relevant service area have requested we ask the below. We would be grateful if you could provide some clarification on the following point(s):

Please can we ask for a plan showing the locations? We have found great house farm but the request includes Ty Mawr / Great House Estate and we are not clear the extent of the site being queried.

This will help us to identify and locate the information you are seeking and ensure we provide you with the most relevant response.

Please note that the statutory response deadline is paused while we await your clarification. Once we receive your response, we will resume processing your request.

If we do not hear from you within [e.g. 2 months], we may consider the request closed

Yours sincerely,

Information Governance Officer/ Swyddog Llywodraethu Gwybodaeth

Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk

Consider the environment. Please don’t print this e-mail unless you really need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk

Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk

Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

29 May 2026, 18:43 UTC · Email — sent by the family · FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough (FOIA/EIR Request)

From: Sion Buckler
To: Cadw@gov.wales; foi@museumwales.ac.uk; foi@valeofglamorgan.gov.uk (cc enquiries@ggat.org.uk, planning@valeofglamorgan.gov.uk, clerk@llandough-cc.co.uk, askthearchives@cardiff.gov.uk)
Date: 29 May 2026, 18:43 UTC
Subject: FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough (FOIA/EIR Request)
LEGAL NOTICE TO RECIPIENTS:
*Take notice that this request is issued in anticipation of formal legal
proceedings and the filing of an official report regarding systemic
institutional fraud, land misconduct, and the unlawful concealment of
historic preservation data. You are under a strict legal duty to preserve
all physical and electronic records, metadata, correspondence, maps, and
erased files relating to this site. Any spoliation, deletion, or
withholding of data will be cited in subsequent court filings.*
Dear Freedom of Information Officer,
RE: Information Request under the Freedom of Information Act 2000 and the
Environmental Information Regulations 2004
I am writing to request access to historical records, internal
correspondence, planning briefs, and assessments held by your organization
regarding Great House Farm, Llandough, near Penarth/Cardiff (demolished
December 1988), and the historical occupancy of the Buckler family.
Statutory Mandate on Accessibility & Charging Fees:
I am aware that previous attempts to locate this data have resulted in
directives to visit physical archives in person or use paywalled,
commercial third-party web portals. Please be advised of the following
statutory obligations:
1. Under EIR Regulation 8, fees cannot act as an unreasonable barrier or
deterrent to access. Because my family was historically displaced from this
site and I am executing this request remotely, forcing physical attendance
or demanding payment constitutes an unlawful obstacle.
2. Public authorities are required to supply information in the format
requested. I require all documents to be delivered digitally via email
attachment or secure electronic download link, free of charge, as
specified by the Information Commissioner’s Office (ICO) guidelines for
data already held electronically.
Please provide all recorded information matching the following points:
1. Tenant/Ownership Identification and the 1880 Report
– Any documents, archival notes, or registry indexes citing the
William/ Buckler
family line (who occupied and farmed the house across four generations).
– Clarification on whether my family members were formally cited as the
legal owners, long-term tenants, or registered reporters of the 1880
discovery under the dining room floor.
– Any explicit records indicating gaps, deleted metadata, or missing
volumes in your authority’s archive concerning the tenancy, land-dispute
maps, or agricultural heritage of Great House Farm between 1950 and 1989.

  1. Statutory Protection and Cadw’s Assessments

– Given that the site’s extreme archaeological value (a
1st-to-4th-century Roman precursor villa and a massive early medieval
monastic settlement) was verified by rescue operations as early as 1979,
what are the recorded reasons why Cadw failed to place a statutory
Schedule or Protection Order on the standing fabric of Great House Farm
before its demolition?
– All internal correspondence, risk assessments, or ministerial briefs
evaluating the preservation value of the sub-medieval direct-entry
farmhouse core before it was levelled.

  1. Planning Approvals and Local Authority Governance

– All minutes, planning committee files, and consultation responses from
the local authority that granted planning permission and housing
development rights on this specific acreage.
– Direct information explaining how the council approved planning
permission for a private housing development in light of the documented
historical evidence surrounding the immediate parish boundary.

  1. Institutional Concealment and Historical “Ignorance”

– Records showing exactly where and at what stage of the planning
process this archaeological evidence should have been brought up
but was not,
which ultimately allowed developers and public bodies to claim they were
unaware of the land’s deep significance until after the farmhouse was
destroyed and housing development began.
– Any environmental impact assessments, historic environment register
(HER) lookups, or developer briefs filed between 1980 and 1990 regarding
the footprint of Great House Farm.
If any part of this request is refused under the guise of commercial
sensitivity or archival limitations, you are required by law to state the
exact statutory exemption applied and provide a formal internal review
pathway.
I expect your response within the statutory 20-working-day timeframe.
Kind regards,
*Sion Buckler (Ret’d Sergeant)*
*[home address withheld], Dinas Powys, Vale of Glamorgan*
——————————
Once you send this, the 20-working-day statutory clock begins. If you want,
I can help you draft a specific complaint letter template to the
Information Commissioner’s Office (ICO) in case they try to ignore this
notice or try to charge you anyway. Would that be useful for your legal
preparation?

Note: Multi-authority request. The same text was sent again at 18:48 to Glamro@cardiff.gov.uk with foi@valeofglamorgan.gov.uk and others in bcc; the Council replied to that copy on 1 June. Delivery-failure notices were returned for foi@museumwales.ac.uk, Cadw@gov.wales and askthearchives@cardiff.gov.uk.

1 June 2026, 13:51 UTC · Email — reply from Vale of Glamorgan Council · RE: FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough (FOIA/EIR Request)

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 1 June 2026, 13:51 UTC
Subject: RE: FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough (FOIA/EIR Request)
Attachments: Clarification required – FOI/EIR request – Case Ref/ 00210772.eml

Dear Mr Buckler

Thank you for the below. We note its contents in relation to Freedom of Information however, we wrote to you (copy attached) seeking clarification on a previous request received by you which relates to the same matter.

We are unable to progress your request until this clarification has been received.

Kind regards

Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Twitter / Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

1 June 2026, 22:09 UTC · Email — sent by the family · Re: FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough (FOIA/EIR Request)

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 1 June 2026, 22:09 UTC
Subject: Re: FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough (FOIA/EIR Request)

What is your name please?

Regards,

Sion Buckler

2 June 2026, 10:53 UTC · Email — reply from Vale of Glamorgan Council · EIR/FOI request – 00210772

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 2 June 2026, 10:53 UTC
Subject: EIR/FOI request – 00210772

Dear Mr Buckler

The Council’s Information Governance Team works collaboratively, and requests are managed collectively across the team rather than by individual officers. For this reason, correspondence is not issued under individual names. The team is managed by Evelyn Morgan who is the Council’s Data Protection Officer/Information Manager.

We appreciate the detailed correspondence you have provided to date and understand that this matter is of importance to you. We have received multiple items of correspondence from you, including earlier requests relating to the legal case of BP Properties Ltd v Buckler. Work had already been undertaken to review this request and we were in the process of preparing a response when your more recent correspondence was received. We were aiming to ensure that all appropriate lines of enquiry had been explored before providing a response.

At this stage, we would like to clarify that the Vale of Glamorgan Council does not hold records relating to this historic legal matter. Neither the Council nor its predecessor authorities, the Vale of Glamorgan Borough Council or the former South Glamorgan County Council were involved in the case of BP Properties Ltd v Buckler. From the information available, it appears this was a private legal matter between BP Properties Ltd and the Buckler family. We also recognise that your enquiries extend beyond the Council and have been shared with a number of organisations. Some of the information you are seeking is more likely to be held elsewhere and not with the Council. Some information that may have historically been retained by the Council may now be held by the Glamorgan Archives but only in relation to historical land ownership, tenancy records, or court administrative deposits. Some information may also be obtainable from the Land Registry, but we can see that they have been included in your correspondence.

In terms of information the Council may hold, this is most likely limited to planning related records. As previously advised, in order for our Planning colleagues to conduct accurate searches, they have requested a copy of the relevant site plan. Without this, there is a risk that any searches undertaken may not capture all relevant records. We note that this does not mean there are records just that in trying to cover every possibility we have asked for a site plan to complete this aspect of our enquiries. There may not be anything held but, we are trying to search for you. It is entirely a matter for you as to whether you provide a site plan. If you do not wish to provide one you do not have to but that will restrict our enquiries as it will be difficult to pin down the correct area.

We are looking to assist in providing you with a full response as soon as possible with the information that is held by the Council. Your cooperation in providing the requested plan will help us progress this matter efficiently.

We look forward to hearing from you.

Kind regards

Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
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Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
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Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

7 June 2026, 06:28 UTC · Email — sent by the family · Re: EIR/FOI request – 00210772 (Great House Farm / Church View Close, Llandough) – Further Clarification and Request for Full Disclosure

From: Sion Buckler
To: foiunit@valeofglamorgan.gov.uk (cc DPO@valeofglamorgan.gov.uk)
Date: 7 June 2026, 06:28 UTC
Subject: Re: EIR/FOI request – 00210772 (Great House Farm / Church View Close, Llandough) – Further Clarification and Request for Full Disclosure

FOI Unit / Evelyn Morgan / Information Governance Team,

Thank you for your email dated 2 June 2026 and for the assistance provided
so far in relation to reference 00210772.
I appreciate the Council’s efforts to support this important family matter
and note your confirmation that no records are held regarding the private
legal proceedings in *BP Properties Ltd v Buckler*.
As background, this case related to the longstanding claims of my
Williams/Buckler family to ownership of Great House Farm (Ty Mawr). My
grandmother Mary Williams maintained until her conveniently timed death in
1983 (in the 2 week window to challenge BP’s registration of our home and
land since 1667, in their names) that our family held ownership of the
house following arrangements with Daniel Thomas involving the quarry, with
the surrounding farmland subject to a lease that defaulted.
There was a conveyance for the surrounding land and attempt to merge our
farmhouse and garden into that single plot in 1975. Which was challenged by
my nan. Something HM Land Registry correspondence (titles WA231076 and
WA240304, first registered to BP Properties Limited in 1982/1983)
references these conveyances and the Court of Appeal decision, which may
assist in narrowing relevant planning and heritage searches.
To enable your Planning, Heritage, and other relevant teams to conduct
thorough searches without further delay, I confirm that enquiries should
cover the historic Great House Farm / Ty Mawr estate in Llandough (adjacent
to and including areas now known as Church View Close, north side of
Leckwith Road, title WA231076). This includes any planning permissions,
heritage assessments, demolition records (circa 1988), tenancy notations,
environmental information, or correspondence from 1875 onwards.
I am keen to receive a full and timely response within the statutory
timeframe, drawing on all information the Council holds across departments.
This is of profound personal and historic importance to the Williams family
descendants as we seek to document and substantiate our family’s position.
Should any records have been transferred to Glamorgan Archives or handled
in any other way, details of this would be most helpful.
Thank you once again for your understanding and support in this sensitive
matter. I look forward to your substantive reply at the earliest
opportunity.

Kind regards,

*Sion Buckler Esq. (Ret’d Sergeant)* bpvsbuckler.datro.xyz [home address withheld],
Dinas Powys [postcode withheld] (On behalf of the Williams / Buckler family
descendants)

9 June 2026, 17:14 UTC · Email — reply from Vale of Glamorgan Council · RE: EIR/FOI request – 00210772 (Great House Farm / Church View Close, Llandough) – Further Clarification and Request for Full Disclosure

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 9 June 2026, 17:14 UTC
Subject: RE: EIR/FOI request – 00210772 (Great House Farm / Church View Close, Llandough) – Further Clarification and Request for Full Disclosure

Dear Mr Buckler

Thank you for the below. We have passed the information you have provided onto our Planning department who are looking into your request.

Kind regards

Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
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Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

Thread 5 — FOI/EIR — Planning permission Church View Close (June 2026 request)#

7 June 2026, 05:36 UTC · Email — sent by the family · Planning Permission Church View Close, Llandough

From: Sion Buckler
To: FOIUnit@valeofglamorgan.gov.uk (cc FreedomofInformation@gov.wales, enquiries@ggat.org.uk)
Date: 7 June 2026, 05:36 UTC
Subject: Planning Permission Church View Close, Llandough

Dear Sir/Madam,

Under the Freedom of Information Act 2000 and, where applicable, the
Environmental Information Regulations 2004, I request copies of records
relating to Great House Farm (Ty Mawr), Llandough, near Cardiff.

I am specifically seeking:

1. Planning applications, permissions, refusals, conditions, appeals, and
related correspondence concerning the demolition of Great House Farm and
subsequent residential development.
2. Any archaeological assessments, surveys, reports, briefs, watching
briefs, excavation reports, or heritage impact assessments relating to the
site.
3. Any correspondence between the Council, Cadw, BP Properties, BP,
developers, archaeologists, the Royal Commission, or other public bodies
concerning:
– Great House Farm;
– its historic significance;
– archaeological discoveries;
– listing or scheduling considerations;
– demolition proposals.
4. Any records discussing reported Roman remains, medieval remains,
monastic remains, burials, architectural fragments, or other archaeological
features associated with the site.
5. Any records relating to emergency listing, spot-listing, preservation,
or protection measures considered for Great House Farm during the 1980s.
6. Any committee minutes, officer reports, recommendations, or briefing
papers relating to planning decisions affecting the site.
If some records are held in archives or under a different authority, please
advise where they may be located.

I would prefer the information in electronic format.

Yours faithfully,

Sion Buckler

https://bpvsbuckler.datro.xyz

Note: No separate acknowledgement or reference for this request appears in the mailbox; the Council’s response of 7 July 2026 under 00210772 addresses the same subject.

Thread 6 — Planning team — search for Great House Farm planning applications (Helen Huggins)#

12 June 2026, 09:19 UTC · Email — reply from Vale of Glamorgan Council · Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

From: Helen Huggins, Business Support Supervisor, Regeneration and Planning (hhuggins@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 12 June 2026, 09:19 UTC
Subject: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

Dear Sion Buckler,

Thank you for your emails, requesting information on the above mentioned site. I can confirm, I have done a search on the site and the two applications that may be of relevance, for the information you are seeking are noted below. Please be advised that this information is available via our online planning register and maps

I trust this is of assistance, however, if you require anything further, please do not hesitate to contact us again.

Kind regards
Planning team
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Instagram / Dilynwch ni ar Instagram
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Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

Note: The two planning applications were listed in an embedded image (not reproduced in the plain text).

13 June 2026, 15:54 UTC · Email — sent by the family · Re: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

From: Sion Buckler
To: hhuggins@valeofglamorgan.gov.uk
Date: 13 June 2026, 15:54 UTC
Subject: Re: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

Thanks.

Is this Helen Huggins using Helen Huggins email?

Regards,

Sion Buckler (Ret’d Sergeant)
Military Cyber and Electronic Warfare Professional
Life Member of Royal Corps of Signals

15 June 2026, 07:52 UTC · Email — reply from Vale of Glamorgan Council · RE: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

From: Helen Huggins, Business Support Supervisor, Regeneration and Planning (hhuggins@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 15 June 2026, 07:52 UTC
Subject: RE: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

Good morning,

Yes, this is Helen Huggins

Regards

Helen Huggins
Business Support Supervisor
Business Support – Regeneration and Planning
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 704657
mob / sym:
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Instagram / Dilynwch ni ar Instagram
Follow us on LinkedIn / Dilynwch ni ar LinkedIn

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

15 June 2026, 15:55 UTC · Email — sent by the family · Re: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

From: Sion Buckler
To: hhuggins@valeofglamorgan.gov.uk
Date: 15 June 2026, 15:55 UTC
Subject: Re: Great House Farm, Williams/ Buckler Family, Llandough, Vale of Glamorgan

Thanks for that info Helen.

Appreciated.

Regards,

Sion

Thread 7 — EIR 00210772 — internal review and formal chases#

7 July 2026, 13:51 UTC · Email — reply from Vale of Glamorgan Council · EIR request – Case Ref/ 00210772

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 7 July 2026, 13:51 UTC
Subject: EIR request – Case Ref/ 00210772

Dear Mr Buckler

Thank you for your request for information about Great House Farm, Williams/Buckler Family, Llandough, Vale of Glamorgan and the further clarification that was received on the 7th June. Your request has been processed under the Environmental Information Regulations 2004.

The Council’s Planning records have been reviewed and the Planning department has provided the following response:

In line with your clarification that was received on the 7th June, searches have been undertaken by the Council’s Planning department in relation to the historic Great House Farm / Ty Mawr estate in Llandough. This includes land adjacent to and including Church View Close and the north side of Leckwith Road, with particular reference to the area identified within Land Registry title WA231076 and the timeframe indicated from 1875 onwards, where records exist.

We have been advised that the links to the planning records relating to the redevelopment of the site during the 1980s-1990s have previously been provided by colleagues in the Planning department. These records, including associated documentation, are publicly available via the Council’s Planning Register and can be accessed using the relevant application reference numbers at View or Comment on a Planning Application.
This information is therefore excepted under Regulation 6(1)(b) of the Environmental Information Regulations 2004 – information already publicly available and easily accessible by other means.

Whilst planning files may contain some archaeological information, it is also noted that archaeological records for the Vale of Glamorgan are maintained by Heneb (formerly Glamorgan-Gwent Archaeological Trust). We suggest that you contact Heneb directly to access relevant records. Details on how to contact them can be found at Heneb – The Trust for Welsh Archaeology. To the extent that the Council does not hold further archaeological reports beyond those contained within planning files, Regulation 12(4)(a) of the Environmental Information Regulations 2004 (information not held) applies.

Following searches of Planning records, no additional information has been identified within the scope of your request. You asked whether any records may have been transferred to Glamorgan Archives or otherwise. It is possible that historic material of this nature may be held externally, and you may therefore wish to contact Glamorgan Archives directly. Details on how to contact them can be found at https://glamarchives.gov.uk/contact/.

From the clarification provided, the Council has been unable to identify which specific GIS datasets are being sought. Please provide further clarification regarding this and once received, we will consider this element further.

As previously advised, the Council does not hold records relating to the legal case of BP Properties Ltd v Buckler. Neither the Vale of Glamorgan Council nor its predecessor authorities were parties to that case, which appears to have been a private legal matter. Accordingly, information relating to those proceedings is not held by the Council.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be made within 40 working days of the date of receipt of the response to your original letter and should be addressed to:
c/o The Monitoring Officer – Foiunit@valeofglamorgan.gov.uk
Or by post to The Monitoring Officer, Civic Offices, Holton Road, Barry, CF63 4RU.

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision.

The Information Commissioner can be contacted at:
Information Commissioner’s Office – Wales
Second Floor, Churchill House
Churchill Way,
Cardiff
CF10 2HH
029 20678400 / Fax:029 20678399
wales@ico.org.uk

Yours sincerely

Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Twitter / Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

7 July 2026, 15:38 UTC · Email — sent by the family · Re: EIR request – Case Ref/ 00210772

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 7 July 2026, 15:38 UTC
Subject: Re: EIR request – Case Ref/ 00210772

Dear Monitoring Officer,

I request an internal review of the Council’s response to my Environmental
Information Regulations 2004 request (reference 00210772).
Thank you for the response issued on 7 July 2026. I appreciate the time
taken to consider my request and the searches undertaken. However, having
carefully reviewed the response alongside the earlier correspondence, I do
not believe my clarified request has been fully addressed, nor do I believe
the response adequately explains the scope of the searches that were
undertaken.
Clarification process
On 28 May 2026 the Council advised that the relevant service area required
clarification regarding the nature and reason for my enquiry.
I provided that clarification on 7 June 2026.
On 9 June 2026 I was informed that my clarification had been forwarded to
the Planning Department for consideration.
Given that sequence, I reasonably expected the final response to address
the full scope of my clarified request. Instead, the response appears to
have focused primarily upon identifying two planning applications and
referring me to the Planning Register.
Those applications are relevant, but they represent only one aspect of the
information requested.
Scope of my request
My request concerns environmental information relating to the historic
Great House Farm (Ty Mawr) estate, including land now forming Church View
Close and adjoining land on the north side of Leckwith Road.
The request extends from approximately 1875 onwards where records exist.
It includes, where held:
planning records;
officer reports;
committee reports and minutes;
planning consultation responses;
planning correspondence;
environmental reports;
archaeological reports;
heritage assessments;
demolition records;
redevelopment records;
engineering drawings;
highways information;
drainage and sewer records;
GIS and mapping datasets;
aerial photography;
environmental assessments;
land-related correspondence;
estate management records;
property records;
archived files;
and any other environmental information falling within Regulation 2(1) of
the Environmental Information Regulations 2004.
Matters that remain unanswered
Although the response identifies two planning applications, it does not
explain whether information was sought or considered in relation to several
parts of my request.

In particular, it does not explain whether searches were undertaken for:

archived paper planning files;
committee reports and minutes;
officer reports;
consultation responses;
supporting technical documents;
demolition records relating to Great House Farm;
archaeological reports held by the Council;
heritage assessments;
environmental assessments;
engineering reports;
highways records;
drainage records;
GIS datasets;
correspondence relating to redevelopment;
records inherited from predecessor authorities;
records transferred to Glamorgan Archives or any other repository.
Adequacy of the searches
To assist my understanding of the Council’s response, I would be grateful
if the internal review could explain:
Which Council departments were asked to search.
Which electronic record systems were searched.
Which paper archives were searched.
Whether off-site archived records were searched.
Whether records inherited from predecessor authorities were searched.
Whether any GIS databases were searched.
Whether searches extended beyond the Planning Register itself.
Whether search terms or keywords were used and, if so, what they were.
Whether date restrictions were applied.
Whether any information was identified but withheld.
Information not held
Where the Council concludes that information is not held, I respectfully
request that the review explains:
which reasonable searches were undertaken before reaching that conclusion;
whether the information never existed;
whether it was transferred elsewhere;
whether it was destroyed;
if destroyed, the applicable retention schedule and date of destruction;
if transferred, the destination repository.
Information withheld
If any information has been withheld under the Environmental Information
Regulations, I request that the review identifies:
the precise Regulation relied upon;
the reasons why that exception applies;
where required, the public interest considerations;
whether partial disclosure or redaction was considered.
Planning Register
The response relies upon Regulation 6(1)(b) on the basis that planning
information is publicly available.
I would therefore appreciate clarification as to whether the online
Planning Register contains the complete planning files, including:
officer reports;
committee reports;
consultation responses;
internal memoranda;
correspondence;
amendments;
supporting plans;
technical reports;
conditions;
enforcement material (if any);
archived documents.
If it does not, I request disclosure of any remaining environmental
information held by the Council.
GIS information
The response states that my request for GIS information lacked sufficient
detail.
For the avoidance of doubt, I seek copies of any GIS datasets or historic
mapping held by the Council relating to Great House Farm/Ty Mawr, including
where available:
parcel boundaries;
planning polygons;
historic base mapping;
aerial imagery;
highway extents;
rights of way;
drainage assets;
land referencing;
scanned plans attached to GIS records.
Personal data
Separately, to the extent that any records contain my own personal data, I
request that this element of my request also be treated as a Subject Access
Request under Article 15 UK GDPR.
Closing
I have sought throughout this process to clarify and narrow my request
wherever asked to do so. My intention is simply to understand the complete
environmental and administrative record held by the Council concerning
Great House Farm/Ty Mawr.
If the Council has conducted comprehensive searches, I would be grateful if
the internal review could explain those searches in sufficient detail to
demonstrate that all reasonable steps have been taken. If further
information is held, I request that it be disclosed unless a specific
statutory exception applies.
Thank you for undertaking the internal review. I look forward to receiving
the outcome.

Regards,

Sion Buckler (Ret’d Sgt)
Royal Signals Cyber & Electronic Warfare Professional & Life Member
[phone number withheld]
P.S. For the avoidance of doubt, where the Council holds environmental
information relating to the historic Great House Farm/Ty Mawr estate prior
to the 1989–1992 redevelopment—including records connected with the 1938
auction of the Cowbridge and Llandough Great House Farm estate, subsequent
ownership, occupation, boundary changes, estate management, landscaping,
trees, rights of way, demolition, redevelopment or associated land
management—I request that such information also be included within the
scope of this review.

Note: the 15 Nov 1938 “Great House Farm, Llandough” auction was of a different 185-acre farm near Cowbridge, sold to L. D. Thomas of Porthcawl for £5,500 (Western Mail, 12 Nov 1938 p.1; 16 Nov 1938 p.12) [PRESS REPORT]. DSA/12/5400’s “J. Williams” is Jenkyn Morgan Williams of Llandough Farm (Glamorgan Archives catalogue) [CATALOGUE ENTRY ONLY].

In particular, if the Council holds any recorded information concerning the
removal of a commemorative tree formerly situated at or associated with
Great House Farm, including work orders, contractor instructions,
arboricultural reports, highways or grounds maintenance records,
photographs, correspondence, GIS records or file notes, I request
disclosure of those records. If no such information is held, I would be
grateful if the Council could confirm whether it has ever held such
records, whether they have been transferred or destroyed, or whether
another public authority is likely to hold them.
Finally, if, during the course of the internal review, it becomes apparent
that any part of my request has been interpreted too narrowly, I ask that
this letter be treated as further clarification rather than a new request,
so that all relevant recorded information held by the Council can be
identified and considered for disclosure under the Environmental
Information Regulations 2004.

10 July 2026, 09:35 UTC · Email — reply from Vale of Glamorgan Council · RE: EIR request – Case Ref/ 00210772

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 10 July 2026, 09:35 UTC
Subject: RE: EIR request – Case Ref/ 00210772

Dear Mr Buckler

Thank you for your email, we note your concerns as set out below. We are reviewing your concerns and will be in touch further as soon as possible.

Kind regards

Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
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Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
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Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

1 August 2026, 15:23 UTC · Email — sent by the family · Great House Farm, Llandough

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 1 August 2026, 15:23 UTC
Subject: Great House Farm, Llandough

Dear Information Governance Team,

On 7 July 2026 I requested an internal review of the Council’s response to
my Environmental Information Regulations request (Case Ref 00210772).
You acknowledged this on 10 July 2026 and stated you were reviewing my
concerns and would be in touch further as soon as possible.
Over 20 working days have now passed with no further update or decision.
Please provide the outcome of the internal review, or a clear timescale for
when it will be issued, within 5 working days.

Yours faithfully,

Sion Buckler (Ret’d Sgt)
[family email address withheld]

5 August 2026, 15:02 UTC · Email — reply from Vale of Glamorgan Council · RE: Great House Farm, Llandough Request 00210772

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler; FoiUnit@valeofglamorgan.gov.uk
Date: 5 August 2026, 15:02 UTC
Subject: RE: Great House Farm, Llandough Request 00210772

Dear Mr Buckler

We apologise for the delay in replying, for information further enquiries are being made with service areas in light of the concerns you have raised with the original response. Those enquiries are not quite complete yet. We will write to you further by Friday 14th August 2026 with a further update.

Regards

Information Governance Officer/ / Swyddog Llywodraethu Gwybodaeth
Legal & Democratic Services /Gwasanaethau Cyfreithol a Democrataidd
Vale of Glamorgan Council / Cyngor Bro Morgannwg
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
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Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
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Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

5 August 2026, 18:28 UTC · Email — sent by the family · Re: Great House Farm, Llandough Request 00210772

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 5 August 2026, 18:28 UTC
Subject: Re: Great House Farm, Llandough Request 00210772
I understand. And appreciate.
Thank you for your time in this matter.

Regards,

Sion

14 August 2026, 18:46 UTC · Email — sent by the family · Re: Great House Farm, Llandough Request 00210772

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 14 August 2026, 18:46 UTC
Subject: Re: Great House Farm, Llandough Request 00210772

Information Governance Team,

I refer to the internal review of Case Ref 00210772 (Great House Farm / Ty
Mawr, Llandough) which I requested on 7 July 2026.
On 5 August 2026 you acknowledged that the matter remained outstanding
beyond the 20-working-day statutory period and stated that further
enquiries with service areas were ongoing. You indicated a further update
or decision would be provided.
As of the close of business on Friday 14 August 2026 no substantive
response or decision has been received.
This is a formal chase. The Environmental Information Regulations 2004
require that internal reviews be completed promptly and, in any event,
within a reasonable time. The delay is now significant.
Please provide the completed internal review decision within 5 working days
of this email (i.e. by close of business on Monday 24 August 2026).
If a full response is not received by that date I may escalate the matter
to the Information Commissioner’s Office for non-compliance with the
statutory timescales under the EIR, which I do not care to do.
Please also confirm, as part of the outstanding review or by way of further
disclosure under the same reference:
1. Whether the Council (as local planning authority) considered issuing a
Building Preservation Notice under section 58 of the Town and Country
Planning Act 1971 (or any equivalent provision) in respect of Great House
Farm at any time between July and December 1988.

  1. If it was considered, who decided against it and on what grounds.

3. If it was not considered, why not, given that the building was under
active bailiff enforcement, partial demolition of outbuildings had already
occurred, and Cadw had publicly stated on 3 December 1988 that listing was
under active consideration.
A Building Preservation Notice would have provided interim protection at
the critical moment. Its absence is material to the internal review of the
original response and to the wider handling of the case.

Yours faithfully,

Sion Buckler (Ret’d Sergenant)
Royal Signals Cyber and Electronic Warfare Professional and Life Member
Williams/ Buckler Family Estate

—

Ready to create/update as a Gmail draft if you want.

30 August 2026, 09:24 UTC · Email — sent by the family · Great House Farm, Llandough

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 30 August 2026, 09:24 UTC
Subject: Great House Farm, Llandough

Information Governance Team,

I refer again to the internal review of Case Ref 00210772 (Great House Farm
/ Ty Mawr, Llandough), requested on 7 July 2026.
On 5 August 2026 you stated that further enquiries were ongoing and that
you would write further by 14 August 2026.
On 14 August 2026 I chased and required the completed internal review
decision by close of business on 24 August 2026.
No substantive response or decision has been received.
This is a further formal chase. The delay is now substantial and continues
to breach the requirement under the Environmental Information Regulations
2004 that internal reviews be completed promptly.
Please provide the completed internal review decision within 5 working days
of this email (i.e. by close of business on Friday 4 September 2026).
If a full response is not received by that date I will need to escalate the
matter to the Information Commissioner’s Office for non-compliance with the
statutory timescales under the EIR.
In addition to the outstanding review, and under the same reference, please
confirm the following:
Whether the Council (as local planning authority) considered issuing a
Building Preservation Notice under section 58 of the Town and Country
Planning Act 1971 (or any equivalent provision), or a demolition stop order
/ equivalent interim protection, in respect of Great House Farm at any time
between July and December 1988.

If considered, who decided against it and on what grounds.

If not considered, why not, given that the building was under active
bailiff enforcement, partial demolition of outbuildings had already
occurred, and Cadw had publicly stated on 3 December 1988 that listing was
under active consideration.
Whether the 1984 Council meetings that raised the “county treasure”
significance of the house were considered in any relevant planning process,
including any BP application and any consideration of a demolition stop
order or Building Preservation Notice.
Whether the 1974 inspection by historians that noted the architectural
significance of the house was considered in any relevant planning process,
including any BP application and any consideration of a demolition stop
order or Building Preservation Notice.
Whether the 1974 planning application by BP for 13 houses is held and
available for disclosure.
Why the current planning permission for the 133 houses is not downloadable
on the planning portal, and whether the full documentation can be provided.
Whether any report or allegation of fraud / concerns raised by my late
father (William “Billy” Buckler) was received and documented by the
Council. If so, please provide the relevant records or confirm their
destruction / non-retention and the date of any such action.
Please also supply a copy of the Council’s current complaints procedure (or
a direct link to it).

Regards,

Sion Buckler (Ret’d Sergeant)
Royal Signals Cyber/ Electronic Warfare Professional and Life Member

1 September 2026, 20:32 UTC · Email — sent by the family · Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk (cc cpfranks@valeofglamorgan.gov.uk)
Date: 1 September 2026, 20:32 UTC
Subject: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase

Information Governance Team,

I refer again to the internal review of Case Ref 00210772 (Great House Farm
/ Ty Mawr, Llandough), requested on 7 July 2026 and acknowledged by you on
10 July 2026.
On 5 August 2026 you wrote that further enquiries were ongoing and that you
would provide a further update by Friday 14 August 2026.
On 14 August 2026 I chased and requested the completed internal review
decision by close of business on 24 August 2026.
No response or update has been received.
The Environmental Information Regulations 2004 require that internal
reviews be completed promptly and within a reasonable time. The delay is
now substantial and exceeds both the statutory expectation and the
deadlines you yourselves set.
Please issue the completed internal review decision within 5 working days
of this email (i.e. by close of business on Tuesday 8 September 2026).
If a substantive response is not received by that date I will escalate the
matter to the Information Commissioner’s Office for non-compliance with the
EIR timescales.

Regards,

Sion Buckler (Ret’d Sergeant)

11 September 2026, 15:01 UTC · Email — reply from Vale of Glamorgan Council · RE: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler; FoiUnit@valeofglamorgan.gov.uk (cc cpfranks@valeofglamorgan.gov.uk)
Date: 11 September 2026, 15:01 UTC
Subject: RE: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase

Dear Mr Buckler

We are sorry for the delay in providing you with a substantive update in this matter. You asked for an internal review in particular because you had concerns about whether or not substantive enough searches had been carried out. We wrote to you on 5th August 2026 advising that further enquiries regarding the searches was being made with service areas. We advised you those enquiries were not quite complete.

Service areas have reverted, and further historical documentation has been found. Unfortunately, we are still sifting through it to determine its relevance to your request. It is also not necessarily Council documentation but is nonetheless in the Council’s possession therefore, anything that may be relevant to your request also requires the Council to consider whether or not it should consult with 3rd parties and if necessary consult with them. We are undertaking the review of the documentation to determine relevance and whether we need to consult with third parties. We intend to try and update you further by the end of next week with a clearer time frame of when we may be able to respond substantively about this other documentation and indeed provide copies of anything we feel able to.

We are grateful to you for your patience and apologise for the time it is taking.

Regards

Information Governance Officer/ / Swyddog Llywodraethu Gwybodaeth
Legal & Democratic Services /Gwasanaethau Cyfreithol a Democrataidd
Vale of Glamorgan Council / Cyngor Bro Morgannwg
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk/dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Twitter / Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

30 September 2026, 00:37 UTC · Email — sent by the family · [1] RE: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 30 September 2026, 00:37 UTC
Subject: [1] RE: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase

Information Governance Team,

*Case Ref 00210772 — internal review requested 7 July 2026*

Thank you for your email of 11 September. You said that you would try to
update me by the end of the following week with a clearer timeframe. I have
not received that update.
Under regulation 11(4) of the Environmental Information Regulations 2004,
an internal review should be completed as soon as possible and no later
than 40 working days after receipt of the request for reconsideration. On
my calculation, that period expired on 2 September 2026. The review is
therefore now overdue.
I appreciate that further historical documentation has been located and
that you may need to consult third parties. I am not asking you to
compromise any proper consultation process. However, I ask that you now
provide the following by *Tuesday 6 October 2026*:
1. *A firm date* by which the completed internal review decision will be
issued.
2. *A non-disclosive description of the further documentation located*,
including, so far as presently known:
– its approximate date or date range;
– who created or supplied it;
– how it came into the Council’s possession; and
– approximately how many documents are involved.
I am asking for a description of the material and its provenance, rather
than disclosure of its substantive contents.
3. *Confirmation that the newly located documentation is being preserved in
its present form*, without alteration, destruction or disposal, while
the internal review and any subsequent complaint to the Information
Commissioner remain outstanding.
4. *Release now of any material that can properly be disclosed without
awaiting third-party consultation*, where the Council has already
established that no exemption or other restriction prevents disclosure.
If I do not receive a substantive response by *6 October 2026*, I will
refer the continuing delay to the Information Commissioner’s Office without
further notice.

Regards,

Sion Buckler (Ret’d Sergeant)
Royal Signals Cyber and Electronic Warfare Professional and Life Member

7 October 2026, 04:29 UTC · Email — sent by the family · Re: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase – unanswered points from 30 September and 11 September

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk (cc vdavidson@valeofglamorgan.gov.uk, DPO@valeofglamorgan.gov.uk)
Date: 7 October 2026, 04:29 UTC
Subject: Re: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase – unanswered points from 30 September and 11 September
Information Governance Team
cc: Monitoring Officer; Data Protection Officer

Case Ref 00210772 — Internal Review requested 7 July 2026

This is a formal chase of unanswered points already put to you. It is not a new request and must not be used to restart any clock.

On 11 September 2026 you wrote that service areas had found further historical documentation, that you were still sifting it, and that because some of it is “not necessarily Council documentation but is nonetheless in the Council’s possession” you were considering whether to consult third parties. You said you would try to give a clearer timetable by the end of the following week (i.e. by 18 September 2026).

On 30 September 2026 I asked, by Tuesday 6 October 2026, for:
1. A firm date by which the completed internal review decision will be issued;
2. A non-disclosive description of the further documentation located (date range, creator/supplier, how it came into the Council’s possession, approximate volume);
3. Confirmation that the newly located documentation is being preserved without alteration, destruction or disposal; and
4. Immediate release of any material that can properly be disclosed without awaiting third-party consultation.

None of those four points has been answered.

What you have not said
You have not identified a single document found in the September sift. You have not named any third-party consultee class, the date any consultation was sent, or the date by which a reply was required. You have not stated whether the material is held under EIR or FOIA. You have not addressed the child / personal-data point previously raised. You have not confirmed a preservation hold. Silence on each of these points is itself a recorded position.
What is now required (unchanged from the unanswered requests)
(a) Issue the internal review decision. On any view the ICO’s recommended maximum of 40 working days from the request for review (7 July 2026) has long passed. If you contend that EIR does not apply, say so expressly and identify the statutory basis for treating the request under FOIA alone.

  1. Attach a schedule of every document found in the further search: date, description, format, holding service, whether Council or third-party record in the Council’s possession, and the decision on each (disclose / part-disclose / withhold with the precise regulation or section).

  2. If any third-party consultation has occurred or is proposed, name the class of consultee, the date the consultation was sent, and the deadline set for reply. A consultee’s silence is not a ground to withhold.

  3. Confirm in writing that every document in the sift, and every related planning, enforcement, legal, committee, land, finance and correspondence record (including predecessor-authority material), is under a formal preservation hold and will not be destroyed, weeded, transferred or disposed of while 00210772 and related requests remain open.

  4. Address the child / personal-data point: if any record has been withheld or is being considered for withholding because it mentions a child, identify the record and the exemption. If no such withholding exists, say so expressly. Treat the personal-data element also as a subject-access request under UK GDPR for Sion Hywel Buckler (child occupant in 1988).

The 7 July 2026 answer treated the matter as a planning-register query. That was too narrow. The sift must cover the full list previously set out (planning files including unpublished appendices, enforcement, building control, environmental health, demolition, legal-services files, member/officer correspondence, land/estates files, finance records, and predecessor-authority transfers to Glamorgan Archives).

Public-accountability questions (to be answered from the documents, including those found in September)
1. Was any Council or predecessor expenditure, fee, cost, grant or works associated with the occupation, demolition or redevelopment?
2. Was any Council or predecessor land, right, permission or undertaking involved?
3. Were officers or members told of anything that contradicted or qualified the ownership, occupation, heritage or demolition account then being used?
4. What accounting, audit, legal, planning, committee and correspondence records survive?
5. Was any irregularity, conflict, material error or control failure identified, reported, or formally accounted for?
6. If the Council’s position is that there is nothing to examine, state that expressly and identify the documents relied on.
By return
Within 5 working days: the document schedule, the preservation confirmation, and either the child-exemption notice or a clear statement that none exists.
Within 10 working days: the internal review decision with copies of everything you are able to disclose.

This email records that the four points put to you on 30 September 2026 remain unanswered as of 6 October 2026. If no substantive response is received, the continuing failure to complete the internal review will be referred to the Information Commissioner without further notice.

Regards,

Sion Buckler (Ret’d Sergeant)
Royal Signals Cyber/Electronic Warfare Professional and Life Member

Thread 8 — FOI/EIR 00211027 — acquisition of land for Llandough Primary School#

13 July 2026, 03:49 UTC · Email — sent by the family · Request for information regarding acquisition of land for Llandough Primary School

From: Sion Buckler
To: foi@valeofglamorgan.gov.uk
Date: 13 July 2026, 03:49 UTC
Subject: Request for information regarding acquisition of land for Llandough Primary School

Sirs/ Ma’am,

Under the Freedom of Information Act 2000 and, where applicable, the
Environmental Information Regulations 2004, I request copies of records
relating to the acquisition of the land used for the construction of
Llandough Primary School.

Specifically, I request:

■ The transfer deed, conveyance or other legal instrument by which the
Council acquired the land.

■ The purchase price or consideration paid for the land.

■ If the land was gifted, transferred at nominal value or below market
value, records explaining the basis for that arrangement.

■ Any valuation reports obtained before acquisition.

■ Any agreements, correspondence or meeting minutes between the Council and
BP (or any BP subsidiary, trust or associated company) concerning the
transfer of the land.

■ Any Cabinet, Committee or Council reports authorising the acquisition.

■ Any planning agreements or obligations connected with the transfer.

If any of the requested information is already publicly available, please
provide the relevant links or document references.

Regards,

Sion Buckler (Ret’d Sergeant)
[home address withheld], Dinas Powys
[phone number withheld]

13 July 2026, 03:50 UTC · Email — sent by the family · Fwd: Request for information regarding acquisition of land for Llandough Primary School

From: Sion Buckler
To: access2info@valeofglamorgan.gov.uk
Date: 13 July 2026, 03:50 UTC
Subject: Fwd: Request for information regarding acquisition of land for Llandough Primary School
———- Forwarded message ———
From: Sion Buckler <[family email address withheld]>
Date: Mon, 13 Jul 2026, 00:49
Subject: Request for information regarding acquisition of land for
Llandough Primary School
To: <foi@valeofglamorgan.gov.uk>

Sirs/ Ma’am,

Under the Freedom of Information Act 2000 and, where applicable, the
Environmental Information Regulations 2004, I request copies of records
relating to the acquisition of the land used for the construction of
Llandough Primary School.

Specifically, I request:

■ The transfer deed, conveyance or other legal instrument by which the
Council acquired the land.

■ The purchase price or consideration paid for the land.

■ If the land was gifted, transferred at nominal value or below market
value, records explaining the basis for that arrangement.

■ Any valuation reports obtained before acquisition.

■ Any agreements, correspondence or meeting minutes between the Council and
BP (or any BP subsidiary, trust or associated company) concerning the
transfer of the land.

■ Any Cabinet, Committee or Council reports authorising the acquisition.

■ Any planning agreements or obligations connected with the transfer.

If any of the requested information is already publicly available, please
provide the relevant links or document references.

Regards,

Sion Buckler (Ret’d Sergeant)
[home address withheld], Dinas Powys
[phone number withheld]

Note: Forward of the request above. Gmail returned a delivery-failure notice for access2info@valeofglamorgan.gov.uk (“Recipient address rejected: Access denied”).

Acknowledgement received 14 July 2026, FOI/EIR ref 00211027 (Llandough Primary School), received 13 Jul 2026; 20 working days — full text (Vale of Glamorgan Council)

From: Information Governance Officer, Vale of Glamorgan Council (foiunit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 14 July 2026, 14:23 UTC
Subject: FOI/EIR request – Case Ref/ 00211027

Dear Sion Buckler

FREEDOM OF INFORMATION ACT 2000/ENVIRONMENTAL INFORMATION REGULATIONS 2004 – INFORMATION REQUEST

Thank you for your request for information about: Llandough Primary School

Your request was received on 13/07/2026 and is being considered under the terms of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Your query has been given the reference 00211027.

In some circumstances a fee may be payable and if that is the case we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

You should receive the information requested within 20 working days unless the Council does not hold the information or there is a reason for it to be withheld. We will write to you in any event.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then if you have not already done so please let us know.

If you have any queries or concerns then please do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Further information about your rights is also available from the Information
Commissioner at:

Information Commissioner’s Office – Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400

wales@ico.org.uk

Yours sincerely,

Information Governance Officer/ Swyddog Llywodraethu Gwybodaeth

Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk

Consider the environment. Please don’t print this e-mail unless you really need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk

Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk

Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

14 July 2026, 22:51 UTC · Email — sent by the family · Re: FOI/EIR request – Case Ref/ 00211027

From: Sion Buckler
To: foiunit@valeofglamorgan.gov.uk
Date: 14 July 2026, 22:51 UTC
Subject: Re: FOI/EIR request – Case Ref/ 00211027

Diolch.

Who sent me this email.
Your name please.

Regards,

Sion Buckler (Ret’d Sgt)

1 August 2026, 15:24 UTC · Email — sent by the family · Follow-up – FOI/EIR Case Ref 00211027 (Llandough Primary School)

From: Sion Buckler
To: foiunit@valeofglamorgan.gov.uk
Date: 1 August 2026, 15:24 UTC
Subject: Follow-up – FOI/EIR Case Ref 00211027 (Llandough Primary School)

Dear Information Governance Team,

On 14 July 2026 you acknowledged my FOI/EIR request (Case Ref 00211027)
concerning the acquisition of land for Llandough Primary School.
I replied the same day asking for the name of the officer who sent the
acknowledgement. I have received no further response or substantive reply.
Please now provide either the information requested or a formal response
(including any refusal notice) within 5 working days. The statutory
deadline has passed.

Yours faithfully,

Sion Buckler
[family email address withheld]

3 August 2026, 15:02 UTC · Email — reply from Vale of Glamorgan Council · RE: Follow-up – FOI/EIR Case Ref 00211027 (Llandough Primary School)

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 3 August 2026, 15:02 UTC
Subject: RE: Follow-up – FOI/EIR Case Ref 00211027 (Llandough Primary School)

Dear Mr Buckler

Thank you for your email.

Our apologies that you did not receive a response to your email requesting the name of the officer who had acknowledged your request. We have previously advised that due to the Information Governance Team working collaboratively, and requests being managed collectively across the team, rather than by individual officers. Correspondence is not issued under individual names.

In regards to this request, we are still working on it. Your request was received on 13 July 2026 therefore, the 20 working days timeframe has not yet elapsed. We aim to respond no later than 10 August 2026 and will write to you as soon as possible.

Kind regards

Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Twitter / Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

3 August 2026, 16:23 UTC · Email — sent by the family · Re: Follow-up – FOI/EIR Case Ref 00211027 (Llandough Primary School)

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 3 August 2026, 16:23 UTC
Subject: Re: Follow-up – FOI/EIR Case Ref 00211027 (Llandough Primary School)

Sirs/ Ma’am,

Thank you for your response.

My query regarding the substantive FOI/EIR request is separate from my
request for the identity of the officer who acknowledged my correspondence.
I asked for the name of the officer who sent the acknowledgement email.
Your reply does not answer that request. Instead, it refers to the team’s
general practice of issuing correspondence collectively.
If the information is held and you are refusing to disclose it, please
issue a formal refusal notice identifying the relevant statutory basis for
withholding it and advising me of my review rights.
If no individual officer’s name is recorded or held in relation to the
acknowledgement, please confirm that expressly.

Otherwise, please provide the information requested.

I look forward to your response.

Yours faithfully,

Sion Buckler (Ret’d Sergeant)

Royal Signals Cyber & Electronic Warfare Professional and Life Member

14 September 2026, 15:07 UTC · Email — reply from Vale of Glamorgan Council · FOI request – Case Ref/ 00211027

From: Information Governance Officer, Vale of Glamorgan Council (FoiUnit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 14 September 2026, 15:07 UTC
Subject: FOI request – Case Ref/ 00211027
Attachments: Conveyance dated 11 June 1965.pdf, 1965 Contract.pdf

Dear Mr Buckler

Thank you for your request for information about Llandough Primary School and your further enquires around whom you within the Information Governance team you have been corresponding with.

You asked

Under the Freedom of Information Act 2000 and, where applicable, the Environmental Information Regulations 2004, I request copies of records relating to the acquisition of the land used for the construction of Llandough Primary School.

Specifically, I request:

■ The transfer deed, conveyance or other legal instrument by which the Council acquired the land.

■ The purchase price or consideration paid for the land.

■ If the land was gifted, transferred at nominal value or below market value, records explaining the basis for that arrangement.

■ Any valuation reports obtained before acquisition.

■ Any agreements, correspondence or meeting minutes between the Council and BP (or any BP subsidiary, trust or associated company) concerning the transfer of the land.

■ Any Cabinet, Committee or Council reports authorising the acquisition.

■ Any planning agreements or obligations connected with the transfer.

If any of the requested information is already publicly available, please provide the relevant links or document references.

You then issued further correspondence requesting:

On 14 July 2026 you acknowledged my FOI/EIR request (Case Ref 00211027) concerning the acquisition of land for Llandough Primary School.

I replied the same day asking for the name of the officer who sent the acknowledgement. I have received no further response or substantive reply.

Our Response

The transfer deed, conveyance or other legal instrument by which the Council acquired the land
The Council holds a conveyance dated 11 June 1965 made between:
1. Lakeside and Llandough Development Company Limited;
2. Western Ground Rents Limited; and
3. The Glamorgan County Council.
A scanned copy of the conveyance and its plan is attached (“the 1965 Conveyance”).
The purchase price or consideration paid for the land
The consideration recorded in the 1965 Conveyance is £16,800.
If the land was gifted, transferred at nominal value or below market value, records explaining the basis of that arrangement
The 1965 Conveyance records a purchase for £16,800. No record has been located within the papers held by Legal Services indicating that the land was gifted or transferred at nominal value or below market value.
Any valuation reports obtained before acquisition
Searches were undertaken with Legal Services and Estates Department. No valuation report relating to the acquisition has been identified. The Council does not hold any valuation report falling within the scope of this request.
Any agreements, correspondence or meeting minutes between the Council and BP, or any BP subsidiary, trust or associated company, concerning the transfer
No agreements, correspondence or meeting minutes between the Council and BP or any BP subsidiary, trust or associated company relating to the acquisition of the land have been identified.
Any Cabinet, Committee or Council reports authorising the acquisition
The Council has not identified any Cabinet, Committee or Council reports within its current records management systems which fall within the scope of your request. Given the age of the acquisition, any surviving historic records may have been transferred to Glamorgan Archives. You may wish to contact Glamorgan Archives directly regarding records from this period.
Any planning agreements or obligations connected with the transfer
No planning agreement or planning obligation connected with the 1965 Conveyance has been identified within the title deeds held by Legal Services or, within the Planning Departments records.
We have considered this aspect of your correspondence under the Freedom of Information Act 2000.
The Council’s Information Governance Team deal with requests on a collective basis and all requests will be considered by different officers. The requests are dealt with via a generic e-mail account so that all officers in the Team can consider correspondence. There are several reasons why the Information Governance Team work in this way. One reason is to ensure that correspondence is considered as soon as possible and to ensure that messages or e-mails are not sent to individuals and overlooked within our systems overall. The information requested is also considered to constitute the personal data of a member of staff and disclosure would amount to disclosure to the world at large. Therefore the Council is unable to provide the name of the individual officer, because it is not considered that there is a lawful basis that would make disclosure fair or necessary in the circumstances. The Council’s correspondence is issued on behalf of the authority, and requests for information under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004 are made to the Council as a public authority rather than to individual officers. It is not necessary to know the identity of a particular officer in order to submit a valid request for information.
If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be made within 40 working days of the date of receipt of the response to your original letter and should be addressed to:
c/o The Monitoring Officer – Foiunit@valeofglamorgan.gov.uk

Or by post to The Monitoring Officer, Civic Offices, Holton Road, Barry, CF63 4RU.

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision.

The Information Commissioner can be contacted at:
Information Commissioner’s Office – Wales
Second Floor, Churchill House
Churchill Way,
Cardiff
CF10 2HH
029 20678400 / Fax:029 20678399
wales@ico.org.uk

Kind regards

Information Governance Officer / Swyddog Llywodraethu Gwybodaeth
Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk
Consider the environment. Please don’t print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk
Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
Follow us on Twitter / Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

Thread 9 — WhatDoTheyKnow request “2020 01590 HYB” to Vale of Glamorgan Council (pointer)#

21 August 2026, 06:06 UTC · Email — reply from Vale of Glamorgan Council · Confirm your FOI request to Vale of Glamorgan Council / Delayed response / New response / Please update the status — 2020 01590 HYB

From: WhatDoTheyKnow (automated notifications)
To: Sion Buckler
Date: 21 August 2026, 06:06 UTC
Subject: Confirm your FOI request to Vale of Glamorgan Council / Delayed response / New response / Please update the status — 2020 01590 HYB

Note: Pointer only. The request and the Council’s reply are published at https://www.whatdotheyknow.com/request/2020_01590_hyb. Notifications received: 21 Aug 2026 (request confirmation), 22 Sep 2026 (delayed response), 28 Sep 2026 (new response from Vale of Glamorgan Council), 2 Oct 2026 (status reminder).

Thread 10 — FOI/EIR 00211463 — planning appendices C, D, E and Policy H.2 (89/01396/OUT)#

17 September 2026, 02:50 UTC · Email — sent by the family · FAO: Barry Preservation Society / the Civic Trust

From: Sion Buckler
To: FOIUnit@valeofglamorgan.gov.uk
Date: 17 September 2026, 02:50 UTC
Subject: FAO: Barry Preservation Society / the Civic Trust

Dear Freedom of Information Officer,

I am researching the 1989 planning application for the development
subsequently known as Church View Close, Llandough-juxta-Penarth.
The planning officer’s report records that representations were received
from the *Barry Preservation Society* and the *Civic Trust*, but the report
does not reproduce the substance of those representations.
Please provide copies of all records held by the Council relating to the
representation made by the *Barry Preservation Society* in connection with
that planning application, including:
1. The original letter, objection or representation submitted by the
Barry Preservation Society.
2. Any covering letter, acknowledgement or correspondence concerning its
submission.
3. Any internal Council correspondence referring to or summarising the
Society’s representations.
4. Any plans, photographs or supporting material submitted by the
Society.
5. Any correspondence concerning the *retention, preservation,
alteration or demolition of Great House Farm farmhouse*.
6. Any subsequent correspondence between the Council and the Barry
Preservation Society concerning Great House Farm or the development.
I am particularly seeking the Society’s *original 1989 comments about Great
House Farm farmhouse*, rather than a later summary of them.
The organisation is referred to in later Vale of Glamorgan Council records
as the *Barry Preservation Society*, including its participation in the
Council’s Conservation Area Advisory Group. It also appears in historical
publications as the *Barry Preservation Society and Civic Trust*.
If the original representation is no longer held, please state that
explicitly and provide any surviving reference, file number, minute,
extract or other record that identifies what was submitted and when.
Please search the complete planning file and associated correspondence
rather than relying solely on the published officer report.

Regards,

Sion Buckler

Acknowledgement received 17 September 2026, FOI/EIR ref 00211463 (Barry Preservation Society / Civic Trust), received 17 Sep 2026; 20 working days — full text (Vale of Glamorgan Council)

From: Information Governance Officer, Vale of Glamorgan Council (foiunit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 17 September 2026, 14:33 UTC
Subject: FOI/EIR request – Case Ref/ 00211463

Dear Sion Buckler

FREEDOM OF INFORMATION ACT 2000/ENVIRONMENTAL INFORMATION REGULATIONS 2004 – INFORMATION REQUEST

Thank you for your request for information about: Barry Preservation Society / the Civic Trust

Your request was received on 17/09/2026 and is being considered under the terms of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Your query has been given the reference 00211463.

In some circumstances a fee may be payable and if that is the case we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

You should receive the information requested within 20 working days unless the Council does not hold the information or there is a reason for it to be withheld. We will write to you in any event.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then if you have not already done so please let us know.

If you have any queries or concerns then please do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Further information about your rights is also available from the Information
Commissioner at:

Information Commissioner’s Office – Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400

wales@ico.org.uk

Yours sincerely,

Information Governance Officer/ Swyddog Llywodraethu Gwybodaeth

Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk

Consider the environment. Please don’t print this e-mail unless you really need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk

Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk

Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

21 September 2026, 02:28 UTC · Email — sent by the family · Re: FOI/EIR request – Case Ref/ 00211463 — clarification and refinement of request

From: Sion Buckler
To: FOIUnit@valeofglamorgan.gov.uk
Date: 21 September 2026, 02:28 UTC
Subject: Re: FOI/EIR request – Case Ref/ 00211463 — clarification and refinement of request

Freedom of Information Officer,

Case Ref: 00211463 — request received 17 September 2026

I write to clarify and refine the above request while it remains open,
having now examined the original manuscript of the planning officer’s
report rather than a transcription. My earlier request named two
organisations; the document in fact identifies the correspondents
differently, and I ask that the request be read as follows.
The passage relied upon
The planning officer’s report on application 89/01396/OUT (residential
development including new access road, land at Great House Farm, Leckwith
Road, Llandough, Penarth; outline permission granted 13 March 1990) states,
at page 2:
“Two letters have been received from the Barry Preservation Society and
Civic Trust and a local County Councillor (who is a member of the Glamorgan
Gwent Archaeological Trust) making representations in respect of this
application and a copy of both these letters are attached to this report as
Appendices ‘C’ and ‘D’ respectively.”

The following paragraph of the same report states:

“The Applicants’ Agents have written in response to the report of the
Glamorgan Gwent Archaeological Trust Ltd. on the site and a copy of this
letter is attached to this report as Appendix ‘E’.”
What I request
Appendix “C” to the officer’s report on 89/01396/OUT — the letter from the
Barry Preservation Society and Civic Trust.
Appendix “D” — the letter from the local County Councillor referred to,
together with that Councillor’s name.
Appendix “E” — the letter from the Applicants’ Agents responding to the
report of the Glamorgan-Gwent Archaeological Trust Ltd.
A list of all appendices (“A” to “E” or further) to that officer’s report,
so that the complete annex set is identified.
Any register, index, schedule or file list for application 89/01396/OUT
recording the documents originally held on the file.
A further document referred to in the same report

The officer’s report also records, of the East Vale Local Plan:

“The greater part of the land is allocated for new residential development
in the East Vale Local Plan (Policy No. H.2.) The information supporting
the policy states that buildings on the site should be retained, however
were unfortunately demolished a little while ago.”
I therefore also request:
The text of Policy H.2 of the East Vale Local Plan and the supporting
information to that policy referred to above, in the version current in
1989–1990.
Points on handling
These are documents the Council’s own report states were attached to it. If
any of them is not held, I ask the Council to say so expressly, and to
state (a) when it ceased to be held, (b) under what retention schedule or
disposal decision, and (c) whether any record of that disposal exists. A
response that “no additional information has been identified” would not
address a request for annexes that the Council’s own report records as
attached.
I note the Council’s letter of 11 September 2026 in a related matter, which
stated that “further historical documentation has been found… not
necessarily Council documentation but is nonetheless in the Council’s
possession”. I ask that this material be searched in responding to the
present request.
I intend this as a clarification and refinement of case 00211463 under the
Council’s duty to advise and assist (s.16 FOIA 2000 / reg. 9 EIR 2004), and
not as a new request. If the Council takes the view that any part of it
must be treated as a fresh request, please confirm that in writing,
identify which parts, and give the revised due date, so that I am not left
uncertain which deadline applies to which element.
I should be grateful for confirmation of receipt.

Regards,

Sion Buckler (Ret’d Sergeant)
Royal Signals Cyber/Electronic Warfare Professional and Life Member

Thread 11 — FOI/EIR 00211483 — 89/01396/OUT and 92/00671/RES consultation, conditions and reserved matters#

18 September 2026, 01:06 UTC · Email — sent by the family · Great House Farm, Llandough (89/01396/OUT)

From: Sion Buckler
To: planning@valeofglamorgan.gov.uk (cc FoiUnit@valeofglamorgan.gov.uk)
Date: 18 September 2026, 01:06 UTC
Subject: Great House Farm, Llandough (89/01396/OUT)

Dear FOI Unit,

Under the Freedom of Information Act 2000 and/or the Environmental
Information Regulations 2004 (whichever regime the Council considers
applicable to the material), I am requesting information held in relation
to:
– Planning application *89/01396/OUT* (outline permission granted 13
March 1990); and
– The subsequent reserved matters application *92/00671/RES*,
both concerning land at Great House Farm, Leckwith Road, Llandough,
subsequently developed as Church View Close.
I am seeking to reconstruct the documentary planning and consultation
record between the outline permission and the subsequent
detailed/reserved-matters approval.
1. Consultation responses to application 89/01396/OUT
The Council’s own case officer’s report on application 89/01396/OUT
records, in its consultations section:
“Cardiff Bay Development Corporation: No objections – however, the
Corporation would hope that the trees on the slope of the site facing
north-west are retained and that the public right of way which runs through
the site will be retained.”
The same report refers to further consultation responses from the *National
Rivers Authority* and the *County Engineer* by reference to attached typed
sheets (“please type attached sh②” and “please type attached sh③”), without
reproducing their substantive contents in the disclosed copy.

Please therefore provide:

1. The *complete original written response from the Cardiff Bay Development
Corporation* concerning application 89/01396/OUT, including any
accompanying letter, report, plan, attachment or other document forming
part of that consultation response.
2. The *complete National Rivers Authority consultation response* referred
to in the report as one of the attached sheets, including the original
document and any accompanying material.
3. The *complete County Engineer consultation response* referred to in the
report as one of the attached sheets, including the original document and
any accompanying material.
I am deliberately not relying upon the handwritten numbering of sheets ②
and ③ to identify which sheet belongs to which consultee, as the numerals
are difficult to distinguish in the surviving copy. Please identify the
corresponding sheet/document by reference to its contents or file
provenance.
4. Any *covering correspondence, transmission record or internal record*
showing when the NRA and County Engineer responses were received by the
Council and how those responses were placed on, incorporated into or
considered as part of the planning file.

  1. Archaeological assessment and discharge of outline conditions

Please provide:

5. The *formal decision notice and complete schedule of conditions* issued
in connection with planning application 89/01396/OUT, including any
condition concerning archaeological investigation, evaluation, assessment,
excavation, recording, preservation or protection.
6. All records held by the Council demonstrating the *discharge,
implementation or consideration of any archaeological condition*
attached to the 1990 outline permission, including any archaeological
evaluation, field assessment, report, correspondence, approval, discharge
notice, consultation response or internal officer record.
7. Any correspondence or documentation showing how the Council considered
the findings of that archaeological work in determining the subsequent
reserved matters application 92/00671/RES.

  1. Reserved matters application 92/00671/RES

Please provide:

8. The *formal decision notice* for application 92/00671/RES, including the
complete schedule of any conditions attached to the approval.
9. The consultation responses and representations received in connection
with 92/00671/RES, including any response or representation from
the *Cardiff
Bay Development Corporation*, if one exists.
10. Any officer report, committee report, delegated report, recommendation
or internal planning assessment relating to the determination of
92/00671/RES.
11. Any document recording the Council’s consideration of the relationship
between the reserved-matters proposal and the parameters established by the
outline permission 89/01396/OUT.

  1. Change from the outline scheme to the reserved-matters scheme

The officer’s report for the outline application describes the indicative
scheme as *18 dwellings*, whereas the subsequent reserved-matters scheme
appears to comprise *20 dwellings*.

Please therefore provide:

12. Any document held by the Council recording or explaining the change from
the indicative *18-dwelling* scheme at outline stage to the *20-dwelling*
scheme submitted/approved at reserved-matters stage.
13. Any planning assessment, officer report, correspondence,
committee/delegated report or other record explaining the planning basis
upon which the additional two dwellings were considered acceptable under
the outline permission.
14. Any document identifying the relevant condition, parameter, planning
provision or other mechanism under application 89/01396/OUT under which the
reserved-matters scheme was considered capable of differing from the
indicative 18-dwelling layout.

  1. Scope and record availability

For the avoidance of doubt, this is *not a request for a general search of
all historic records concerning Great House Farm*. It is specifically
directed to the planning records and decision-making documents identified
above for applications *89/01396/OUT and 92/00671/RES*.
Please search the relevant planning application files and associated
archived/scanned material, including attachments and documents stored
separately from the principal application file where those documents form
part of the application or consultation record.
Please supply the information electronically, such as scanned copies, where
practicable.
If any requested record is *not held*, please confirm this specifically for
the relevant item rather than leaving the point unanswered.
If the Council considers that any information is exempt from disclosure,
please identify the *specific exemption or exception relied upon* and
explain its application.
If any of the identified historical records were previously held but are no
longer available, please confirm, where recorded:
– whether the record was destroyed, transferred, archived elsewhere or
otherwise disposed of;
– the date or approximate date of that action, if recorded;
– the authority or process under which it occurred; and
– whether any surviving catalogue, disposal schedule, transfer record or
other audit trail exists.
I also understand that the application for housing began much further back
as a petition was made in 1974 for 13 houses. Please could you give me a
reference or link or that entire planning application record too.

Please acknowledge receipt of this request and provide a reference number.

I understand that the statutory response period is 20 working days.

Regards,

Sion Buckler (Ret’d Sergeant)

Royal Signals Cyber/Electronic Warfare Professional and Life Member

Acknowledgement received 18 September 2026, FOI/EIR ref 00211483 (89/01396/OUT), received 18 Sep 2026; 20 working days — full text (Vale of Glamorgan Council)

From: Information Governance Officer, Vale of Glamorgan Council (foiunit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 18 September 2026, 15:41 UTC
Subject: FOI/EIR request – Case Ref/ 00211483

Dear Sion Buckler

FREEDOM OF INFORMATION ACT 2000/ENVIRONMENTAL INFORMATION REGULATIONS 2004 – INFORMATION REQUEST

Thank you for your request for information about: Great House Farm, Llandough (89/01396/OUT)

Your request was received on 18/09/2026 and is being considered under the terms of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Your query has been given the reference 00211483.

In some circumstances a fee may be payable and if that is the case we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

You should receive the information requested within 20 working days unless the Council does not hold the information or there is a reason for it to be withheld. We will write to you in any event.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then if you have not already done so please let us know.

If you have any queries or concerns then please do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Further information about your rights is also available from the Information
Commissioner at:

Information Commissioner’s Office – Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400

wales@ico.org.uk

Yours sincerely,

Information Governance Officer/ Swyddog Llywodraethu Gwybodaeth

Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk

Consider the environment. Please don’t print this e-mail unless you really need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk

Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk

Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

Thread 12 — FOI/EIR 00211484 — commemorative tree, Church View Close / Great House Farm#

Acknowledgement received 18 September 2026, FOI/EIR ref 00211484 (commemorative tree), received 18 Sep 2026; 20 working days — full text (Vale of Glamorgan Council)

From: Information Governance Officer, Vale of Glamorgan Council (foiunit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 18 September 2026, 15:48 UTC
Subject: FOI/EIR request – Case Ref/ 00211484

Dear Sion Buckler

FREEDOM OF INFORMATION ACT 2000/ENVIRONMENTAL INFORMATION REGULATIONS 2004 – INFORMATION REQUEST

Thank you for your request for information about: Removal of a commemorative tree

Your request was received on 18/09/2026 and is being considered under the terms of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Your query has been given the reference 00211484.

In some circumstances a fee may be payable and if that is the case we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

You should receive the information requested within 20 working days unless the Council does not hold the information or there is a reason for it to be withheld. We will write to you in any event.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then if you have not already done so please let us know.

If you have any queries or concerns then please do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Further information about your rights is also available from the Information
Commissioner at:

Information Commissioner’s Office – Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400

wales@ico.org.uk

Yours sincerely,

Information Governance Officer/ Swyddog Llywodraethu Gwybodaeth

Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk

Consider the environment. Please don’t print this e-mail unless you really need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk

Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk

Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

28 September 2026, 21:41 UTC · Email — sent by the family · 00211484 — narrowed request — commemorative tree, Church View Close / Great House Farm

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 28 September 2026, 21:41 UTC
Subject: 00211484 — narrowed request — commemorative tree, Church View Close / Great House Farm
Information Governance Team,
Vale of Glamorgan Council
FoiUnit@valeofglamorgan.gov.uk

Sirs/Madam,

Case 00211484. This narrows the request. It does not reopen 00210772. Please keep them separate.

I hold dated photographs of the works. Please disclose:

1. The instruction, works order or contractor record for removal of the commemorative tree on or adjoining the former Great House Farm / Church View Close land.
2. The date of the works and who authorised them.
3. Any note linking the tree to the Williams / Buckler family, to Mary Williams, or to the 1988 demolition.

If nothing is held, say what was searched.

The public evidence index is https://greathousefarmwiki.wordpress.com/ . This request is about one tree and one works record. It is not a request that you decide title.

Yours faithfully,

Sion Buckler (Ret’d Sergeant)
[family email address withheld]

Thread 13 — FOI/EIR 00211557 — s.52/land charges, planning register, condition 16–18 chain, 92/00671/RES; missing appendices C, D and E#

28 September 2026, 21:41 UTC · Email — sent by the family · FOI/EIR — Great House Farm / Church View Close — s.52/land charges, planning register, EA screening, condition 16–18 chain, 92/00671/RES — new request, not 00210772

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk (cc planning@valeofglamorgan.gov.uk)
Date: 28 September 2026, 21:41 UTC
Subject: FOI/EIR — Great House Farm / Church View Close — s.52/land charges, planning register, EA screening, condition 16–18 chain, 92/00671/RES — new request, not 00210772
Information Governance Team
Vale of Glamorgan Council
FoiUnit@valeofglamorgan.gov.uk
cc: planning@valeofglamorgan.gov.uk

Sirs/Madam,

New request under FOIA 2000 and/or EIR 2004. Do not treat this as a reopening or expansion of 00210772, 00211463 or 00211484. Those cases stay as they are.

Land: Great House Farm / Tŷ Mawr, Leckwith Road, Llandough, later Church View Close.
Applications: 89/01396/OUT (outline granted 13 March 1990) and 92/00671/RES.

I already have, or have already asked for, the officer’s report, Policy H.2 text, Appendices C–E, the decision notices, and the general archaeological-condition papers. This request is confined to classes that those earlier requests did not name.

Please disclose recorded information held, or confirm item by item if not held:

1. Section 52 / later section 106 / land charges
Any agreement under section 52 of the Town and Country Planning Act 1971, any later section 106 instrument, any deed, undertaking or other agreement regulating the development or use of this land, and any corresponding entry on the local land charges register. Search legal, planning and land-charges holdings, not only the 2026 planning-file scan. If none is held, say so expressly. That is an open records question, not a conclusion that none existed.
2. Historic planning register
The planning-register entries that the Town and Country Planning General Development Order 1988 required the authority to keep for 89/01396/OUT and 92/00671/RES: the applications, reserved-matters applications, plans and drawings, and relevant decision information. If the 2026 file disclosure is incomplete against that register, say what the register still lists and what is missing from the file.
3. Appendix B
Appendix B to the officer’s report on 89/01396/OUT: the further GGAT comments after discussions with the Trust. Case 00211463 asked for C, D and E and for a list of annexes. It did not ask for B by that description. If B is not held, say when it left the file, under what retention rule, and whether any copy survives elsewhere.
4. Condition 16–18 chain
Named papers, not a general search:
(a) conditions 16, 17 and 18 as issued on the 13 March 1990 permission;
(b) the Council’s October 1990 confirmation of condition 17;
(c) GGAT’s archaeological warning of July 1992;
(d) the September 1992 reserved-matters approval, and whether any further archaeological condition was attached;
(e) the 1993–94 papers on whether condition 18 had been discharged, including GGAT’s December 1993 letters recommending a breach-of-condition notice.
5. Environmental assessment / screening
Any preliminary environmental-assessment determination, screening opinion, or recorded decision that an environmental statement was or was not required for 89/01396/OUT. The application site is described as about 3.4 acres / 1.38 hectares. I am not asserting that an environmental statement was required. I am asking whether the Council made and recorded the determination at all.
6. Archaeological-interest consultation route
Any record of the statutory consultation route actually used because the land was recorded in the county Sites and Monuments Record, or was treated as a “site of archaeological interest” under the 1988 Order. I am not asking you to treat SMR status as automatic proof of a particular duty. I am asking what route was used.
7. Application receipt date
The Council’s receipt record for 89/01396/OUT. The application form is dated October 1989. The reconstructed planning record gives 8 November 1989 as receipt of the application and plans. Please supply the date-stamped receipt, validation or register entry.
8. 92/00671/RES completeness and applicant standing
(a) A file list or register for 92/00671/RES showing what the reserved-matters file originally contained.
(b) Any sale, option, conditional-contract or authority-to-apply paper on the planning files covering the change from BP Properties (1989 outline applicant) to Ideal Homes Wales (appearing on the 1992 reserved-matters trail), including the recorded BP-to-Ideal Homes transfer of 3 December 1993.
This is a documentary interest/authority question. It is not an allegation that the 1992 application was invalid.

If a record is not held, say so for that item. If it was destroyed, transferred or archived, give the date, the schedule, and any surviving catalogue. Search planning, legal, land charges and archived/scanned holdings.

Please give a new reference and the 20 working-day date. Preserve anything in scope.

The public evidence index is https://greathousefarmwiki.wordpress.com/ . I am not asking the Council to decide title.

Yours faithfully,

Sion Buckler (Ret’d Sergeant)
Royal Signals
[family email address withheld]

Acknowledgement received 30 September 2026, FOI/EIR ref 00211557, received 28 Sep 2026; 20 working days — full text (Vale of Glamorgan Council)

From: Information Governance Officer, Vale of Glamorgan Council (foiunit@valeofglamorgan.gov.uk)
To: Sion Buckler
Date: 30 September 2026, 15:03 UTC
Subject: FOI/EIR request – Case Ref/ 00211557

Dear Sion Buckler

FREEDOM OF INFORMATION ACT 2000/ENVIRONMENTAL INFORMATION REGULATIONS 2004 – INFORMATION REQUEST

Thank you for your request for information about: Great House Farm / Church View Close — s.52/land charges, planning register, EA screening, condition 16–18 chain, 92/00671/RES

Your request was received on 28/09/2026 and is being considered under the terms of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Your query has been given the reference 00211557.

In some circumstances a fee may be payable and if that is the case we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

You should receive the information requested within 20 working days unless the Council does not hold the information or there is a reason for it to be withheld. We will write to you in any event.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then if you have not already done so please let us know.

If you have any queries or concerns then please do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Further information about your rights is also available from the Information
Commissioner at:

Information Commissioner’s Office – Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400

wales@ico.org.uk

Yours sincerely,

Information Governance Officer/ Swyddog Llywodraethu Gwybodaeth

Director’s Office – Resources / Swyddfa’r Cyfarwyddwr – Adnoddau

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: foiunit@valeofglamorgan.gov.uk or dpo@valeofglamorgan.gov.uk

Consider the environment. Please don’t print this e-mail unless you really need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu’r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk

Ewch i’n gwefan yn http://www.bromorgannwg.gov.uk

Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

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Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.

10 October 2026, 19:11 UTC · Email — sent by the family · FOI/EIR 00211557 and earlier requests – formal chase of three missing planning appendices (C, D and E)

From: Sion Buckler
To: FoiUnit@valeofglamorgan.gov.uk
Date: 10 October 2026, 19:11 UTC
Subject: FOI/EIR 00211557 and earlier requests – formal chase of three missing planning appendices (C, D and E)

Dear FOI Team,

I refer to the partial disclosures already made and to the still-open requests concerning Great House Farm / Tý Mawr / Church View Close (including 00210772, 00211463, 00211483, 00211484 and 00211557).

The planning report’s Appendices C, D and E remain missing. These form part of the public planning record for the site and are required for the completeness of the evidence library. Please:

1. Identify the three missing appendices by their original reference or description.
2. Either disclose them in full or state the precise exemption relied upon for each.
3. Confirm the statutory response date for FOI/EIR 00211557 remains on or about 26 October 2026.

This is a chase of existing open requests for the public record. It does not ask the Council to determine private title or liability.

Yours faithfully,

Sion Buckler (Ret’d Sergeant)
Royal Signals Cyber/Electronic Warfare Professional and Life Member

Related: Vale of Glamorgan Council — Forensic Institutional Review · FOI & Public-Authority Reply Register · Records Access Chronology

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